July 17, 2020 COVID-19: Fall 2020 Planning Update & Survey Step 1 of 4 25% Dear Parents, Summer is in full swing, and here at The Tutorverse, planning for the new school year is well underway. We are all living with great uncertainty. In today’s world, planning even the most mundane task is daunting. In order for us to host the best possible programming this fall, we need to know: Will your child remain an online-learner, or will your child attend potential in-person classes? To help you decide, the next two pages contain important information about our tentative plans. Page 2 describes our online classes, including expectations, and potential changes to the online experience. Page 3 describes more about potential in-person classes, including policies, procedures, expectations, and assumptions. After you’ve reviewed these plans, please let us know what your thoughts are by filling out the short survey at the end. Thanks for taking the time to be informed about upcoming changes, for sharing your input with us, and for working with us during this difficult time - we really appreciate it. Your Neighbors @ The Tutorverse Online Programming Based on positive feedback received from the spring semester, we will continue to offer online programming for the fall semester. We plan to make several changes to the online experience for families previously enrolled at 222 Broadway, 750 Lexington, 120 Warren, and all school-based locations. Please read this page carefully to understand the parameters of fall online programming. Why will you be hosting online programming? Feedback from the spring semester follow-up survey showed that our online programming works for a lot of families, for a few main reasons: Due to the uncertainty and risk presented by COVID-19, many families will not have their child return to in-person learning in the fall. Our online programming is flexible, allowing for more options in a student’s schedule. Our online programming is recorded for on-demand viewing and reviewing, as well as to support ongoing, independent study. What might the online experience look like in the fall semester? Level I Programming If our contracts are renewed, students enrolled in the Manhattan Youth Baruch or Hudson Guild SHSAT programs would have the same experience as in the spring semester. This means students: will be able to interact with off-line instructors via the Q&A button for live responses to their individual questions will be able to access recordings of their class throughout the semester for review and support will not need to use their video or audio, and will not be recorded as part of the class replay recording Level II Programming Families previously enrolled in programming at 222 Broadway, 750 Lexington, 120 Warren, and all school-based locations would be able to: join Level I programming (see above), or join Level II programming, which means students: will be able to unmute and/or enable video to interact directly with the on-screen instructor will be able to access recordings of their class throughout the semester for review and support may need to use their video or audio, and would be recorded as part of the class replay recording How would students participate in online programming? We would continue to host class through secured Zoom sessions. Students would log into their sessions according to the class schedule provided. What would students need in order to participate? Students participating in Level I programming would only need access to their materials and to a tablet, laptop, or desktop device. Students in Level I programming WILL NOT need to have a working microphone or camera. Students participating in Level II programming would need access to their materials and to a tablet, laptop, or desktop device. Students in Level II programming WILL need to have a working microphone or camera, and they must consent to the possibility of being recorded online. When might online programming take place? We intend to offer several options throughout the week. We plan to share details at a later date. All locations and times are subject to change. If you have questions about the plan for online programming, please email email@example.com. Potential In-Person Programming If public health requirements are met, The Tutorverse is planning to reopen in-person programming exclusively for families registered at our 222 Broadway, 750 Lexington, and 120 Warren locations. At this time, and based on conversations with our school-based partners, it appears extremely unlikely that we will be permitted to host classes in any of our school-based locations. Why do you plan to resume in-person programming? Our plan has always been, and continues to be, to resume in-person programming as soon as it is legal, safe, and responsible for us to do so. The health and safety of our students and staff is our highest priority, and we will follow local, state, and federal guidance accordingly. Does this mean in-person programming is definitely happening? No. We will follow local, state, and federal guidance in evaluating the appropriateness of resuming in-person programming. Should this guidance change, we may not be able to resume in-person programming, or may need to return exclusively to online programming. Who would be eligible to join in-person programming, if it happens? Students who would be eligible to join in-person programming are those registered at our 222 Broadway, 750 Lexington, and 120 Warren locations, EXCEPT students who have travelled outside of NYS fewer than 14 days before a session date (i.e. students who have not completed the required 14-day quarantine before the first day of class) students whose families have not completed their waiver and acknowledgements students that do not adhere to all program guidelines and policies What policies and procedures might govern in-person programming? The following acknowledgements, guidelines, and policies are intended to ensure the health and safety of students and staff. Please be aware that because this is an evolving situation, we may, from time to time, amend acknowledgements, guidelines, policies, and procedures based on local, state, and federal guidance. Parents Prior to being confirmed to an in-person program, parents would need to: sign waivers upon electing for an in-person program acknowledge and agree to all safety protocols and class policies Students Each time before being admitted into the classroom, students would need to: have their temperature checked and verified by staff complete and sign a health attestation checklist bring and wear a suitable mask that covers the nose and mouth completely use their own hand sanitizer or the hand sanitizer provided on-site maintain appropriate distance from others During class, students: would need to wear their mask for the duration of each class session may not consume food or beverages in the classroom would need to maintain appropriate distance from others and sit in assigned seats Students would be prevented from joining an in-person class, or would be immediately dismissed from an in-person class, if he or she: refuses the temperature check, or registers a temperature of 100.4 degrees Fahrenheit or higher refuses to complete the health attestation checklist, or does not satisfactorily complete the health attestation checklist does not bring or does not wear a mask that completely covers both the nose and mouth while indoors refuses to use hand sanitizer before entering the classroom consumes food or beverages in the classroom does not maintain appropriate distance from others or sit in assigned seating is observed to be experiencing any of the following symptoms, regardless of any presumed reason: fever or chills cough shortness of breath or difficulty breathing fatigue muscle or body aches headache sore throat congestion or runny nose nausea or vomiting diarrhea What would be done to ensure the health and safety of students and staff? In addition to the enforcement of the aforementioned acknowledgements, guidelines, and policies, and to any procedures already being performed by building staff (signage, sanitizing of high-touch surfaces, etc.): high-touch classroom surfaces would be sanitized with disinfecting wipes before and after each class session. hand sanitizer would be provided upon request. the number of seats in each classroom would be reduced to ensure compliance with proper distancing guidelines, which may vary depending on the size of the classroom. arrival and dismissal will be staggered to ensure compliance with proper distancing guidelines, which may vary depending on the size of the classroom. the number of students who can ride an elevator simultaneously would be reduced to comply with building guidelines. classroom doors would be left open. various location-specific protocols may also be in place. We may, from time to time, amend health and safety procedures based on local, state, and federal guidance, with or without notice. Where and when would in-person programming take place? Our tentative plan is to reopen in-person programming at our 222 Broadway and 750 Lexington locations. Whether or not we are able to resume in-person programming at 120 Warren (the Downtown Community Center) depends on Manhattan Youth. We plan to offer several options throughout the week to choose from. We plan to share these options at a later date. All locations and times will be subject to change. What happens if there is a reported or confirmed case of COVID-19 affecting a person who has been at a program location? If any student, student family member, staff member, or other building personnel reports a confirmed case of COVID-19 at any of the program locations, in-person operations at that location - and any other affected location - will cease immediately. All affected families will be notified and immediately transitioned online until all cleaning and reopening protocols have been completed and in-person programming can resume. This means that more than one session may be affected. How else might in-person programming differ from online programming? In-person programming won’t be recorded or available for playback. Only students enrolled in online programming have access to a recording of every class they attend. If you have questions about the plan for online programming, please email firstname.lastname@example.org. Your Feedback Please answer the following questions based on your review of the previous pages. Please note that your responses do NOT constitute an official election, and will ONLY be used to help us plan for the fall semester.Preferred Program?*Please select which location you would prefer to join. *Note that this does NOT constitute your official election; your response will ONLY be used to help us plan for the fall semester. All locations are subject to change; not all locations may be offered at your preferred time. In-Person Programming is only available to families registered at 222 Broadway, 750 Lexington, and 120 Warren.Online ProgrammingIn-Person Programming @ 222 BroadwayIn-Person Programming @ 750 LexingtonPreferred Day & Time?*Check all that apply. *Note that this does NOT constitute your official election; your response will ONLY be used to help us plan for the fall semester. All times are subject to change; not all times may be offered at your preferred location. Select All Mondays 4:00pm-6:30pm (from 9/19-11/6) Tuesdays 4:00pm-6:30pm (from 9/19-11/6) Wednesdays 4:00pm-6:30pm (from 9/19-11/6) Thursdays 4:00pm-6:30pm (from 9/19-11/6) Fridays 4:00pm-6:30pm (from 9/19-11/6) Saturdays 9:00am-11:30am (from 9/19-11/6) Saturdays 12:00pm-2:30pm (from 9/19-11/6) Saturdays 3:00pm-5:30pm (from 9/19-11/6) Sundays 9:00am-11:30am (from 9/19-11/6) Sundays 12:00pm-2:30pm (from 9/19-11/6) Sundays 3:00pm-5:30pm (from 9/19-11/6) Other Thoughts?Please share any other concerns or questions you might have.More Help?If your child could meet twice a day with an experienced advisor who could help your child get and stay organized with school work and more, how valuable would this be for your family?Valuable no matter the cost.Valuable depending on the cost.Valuable only if it’s free.Not valuable at all.Parent Name* Parent First Name Parent Last Name Student Name* Student First Name Student Last Name Parent Email* Acknowledgement* I understand that I am submitting an interest survey, not an official election for my child’s fall semester programming. I understand that the information provided in this survey, including proposed acknowledgements, guidelines, policies, locations, dates, times, and formats, is subject to change.